01
Email intake & follow-up
Sorts incoming requests, summarizes what matters, drafts replies in your voice, and flags urgent items for review.
Done-for-you AI back office · Human-approved
Run your business, not your busywork.
Sovun Assistant is the AI back office for contractors, service businesses, and manufacturers. It captures your leads, drafts your replies, quotes, invoices and follow-ups, and keeps the day on track — and nothing goes out without your approval.
- Respond faster
- Win more jobs
- Never miss a follow-up
- Save 5–10 hours every week
- Stay in complete control
Book a Pilot
See what it handles
Running every day for a cannabis wholesaler, a bookkeeping firm, and a truck-body manufacturer — built & supported in Maine.
The difference
Nothing reaches your customer without your approval.
Other AI tools answer the phone and hit send on their own. Sovun Assistant does the opposite: it does the work and then waits for you. Every reply, quote, invoice, purchase, and schedule change is a draft until you tap Approve — so the AI saves you hours without ever putting your name on something you didn't see.
1
Sovun drafts the workReply, quote, invoice, follow-up — in your voice
Draft2
You review on your phoneRead it in seconds, from the truck or the office
Review3
You tap ApproveOnly then does anything reach a customer or system
You decideWhat it handles
Practical business operations, not a generic chatbot.
Sovun Assistant is built from your services, pricing rules, documents, customer communication style, approval boundaries, and daily operating rhythm.
02
Lead & proposal workflows
Captures leads, prepares estimate and proposal drafts, separates known facts from assumptions, and keeps pricing decisions in your hands.
03
Invoice drafts
Creates invoice drafts with line items, quantities, totals, and terms before anything is sent or posted to accounting.
04
Calendar drafts
Prepares schedule options, job reminders, and event drafts while final timing and commitments stay owner-approved.
05
Inventory & reorder drafts
Tracks stock levels, flags low or out-of-stock items, and prepares reorder drafts without purchasing automatically.
06
Sovun BuildList
Organizes manufacturing bills of material, components, cost rollups, and shortage checks before production decisions are approved.
07
Payroll prep & time review
Prepares weekly employee-hour summaries, flags missing or unusual time entries, and creates accountant-ready notes for review.
08
QuickBooks & daily briefings
Works with QuickBooks — reads first, writes back only with your approval — and starts each day with what needs your attention.
Why Sovun is different
Not a chatbot. Not autopilot. A back office that waits for your OK.
A generic AI chatbot
Answers questions
Chats with visitors, then hands you the actual work.
Sovun does the work — drafts quotes, invoices, replies and follow-ups from your real pricing and voice.
AI answering services
Auto-send & auto-book
Send messages and book jobs on their own — and hope they got it right.
Sovun drafts and waits — nothing embarrassing ever reaches your customer, because you approve it first.
Sovun Assistant
Your whole back office
Leads → replies → quotes → invoices → QuickBooks.
One system for the office work that buries you — customized to your trade, human-approved, built in Maine.
How setup works
Start narrow, prove the workflow, then expand.
We start with the work that creates the most friction: inbox intake, follow-up, estimates, invoices, payroll prep, scheduling, inventory, and daily decisions. Sovun prepares the work, keeps records organized, and asks before taking any external action.
Live connections to Gmail, Calendar, QuickBooks, Jobber, and spreadsheets are added deliberately, one by one, with your permission and approval rules.
1
We learn your company
Services, pricing, documents, customer tone, approval limits, and recurring work patterns.
2
We connect approved tools
Email, calendar, docs, sheets, CRM/job software, and accounting — only when you authorize each one.
3
We build reusable workflows
Lead intake, estimates, invoices, payroll-prep, calendar drafts, inventory checks, briefings, and follow-ups.
4
You operate with control
Sovun drafts and organizes. You approve emails, pricing, purchases, schedule commitments, and system writes.
Best fit
For owner-operated companies that need follow-through.
Especially when you're juggling jobs, customer messages, estimates, scheduling, vendors, inventory, production data, and paperwork all at once.
Good fit for
- Construction & trade businesses
- Manufacturers & fabricators with BOM/inventory workflows
- Home service & field-service companies
- Contractors managing estimates, scheduling, and follow-up
- Service teams with recurring intake and customer communication
- Owners who want help without giving up control
What owners get back
- A cleaner inbox and faster lead response
- Estimate and invoice drafts ready to approve
- Follow-ups that never slip through the cracks
- Cleaner weekly payroll-prep for the accountant
- Clearer inventory, BOM, and build-readiness visibility
- 5–10 hours a week back, every week
Choose your industry
Built around your trade, not a generic template.
Every setup starts from how your industry actually runs — your services, pricing rules, and the paperwork that buries you.
See it in action
Real dashboards, built around real companies.
Every Sovun Assistant workspace is configured to one company's services, pricing, and approval rules. Here's what an owner sees — the day organized, with nothing sent, purchased, or scheduled until it's approved.
See how it works
Open the live demo
Interactive demo with sample data — no real customer information.
Start risk-free
A 30-day pilot around your biggest time-sink.
- We set it up around the one workflow costing you the most time
- We connect only the tools you approve — one at a time
- You approve every message, quote, and invoice
- No long-term contract — you judge it by the hours you get back
Book your 30-day pilot
Tell us the workflow that's buying you the most stress, and we'll show you Sovun working on it.
Book a PilotYour data, your approval
Built to be trusted with your business.
Encrypted & owned by you
Your business data is encrypted, and it stays yours. We don't sell it or train public models on it.
Approval before any action
Sovun never emails a customer, spends money, or changes a system without your explicit sign-off.
Best-in-class infrastructure
Runs on enterprise-grade AWS, with a SOC 2 trajectory — the same standards larger software is held to.
Questions
What owners ask first.
Is this just a chatbot?
No. A chatbot answers questions. Sovun Assistant does the work — it drafts your customer replies, estimates, invoices, and follow-ups from your own pricing and voice, then organizes your day so nothing slips.
Will it send emails or spend money on its own?
Never. Every customer-facing message, quote, invoice, purchase, and schedule change is a draft until you tap Approve. Human approval is required before any external action.
What does the pilot involve?
We set Sovun up around the one workflow costing you the most time, connect only the tools you approve, and run a 30-day pilot. You approve everything, and there's no long-term contract.
Which tools does it connect to?
Gmail, Google Calendar, QuickBooks, Jobber, spreadsheets, and other systems — added deliberately, one at a time, with your permission and approval rules.
Is my business data secure?
Your data is encrypted, you own it, and it runs on best-in-class AWS infrastructure with a SOC 2 trajectory. Sovun never takes an external action without your approval.
What kinds of businesses is it for?
Contractors, home and field-service companies, and small manufacturers — from solo owner-operators to small teams. Each setup is customized to your trade, pricing, and approval rules.
Private pilots open now
Book your 30-day pilot.
Tell us the workflow costing you the most time and we'll show you Sovun working on it. Prefer to talk? Email [email protected] or call 207-200-1165.